AV equipment plays a crucial role in event planning, as it can significantly impact the event’s success and leave a positive impression on attendees. High-quality setups can enhance the event experience, providing clear sound, dynamic visuals, seamless presentations, and vibrant lighting. Given AV’s critical role, its importance can be overwhelming for event coordinators who may not be familiar with the technical aspects of AV event integration. This leaves them with many important questions to address with an AV specialist like AV Chicago. Whether it’s understanding the best equipment to use, how to handle the setup process, or troubleshooting potential issues, an AV specialist will have the answers to ensure a successful event.
Here, we address some of the most frequently asked questions received by our sales team, helping event planners make informed decisions for a technically flawless event that is memorable for all the right reasons.
What AV technology do I need for my event?
Regarding event technology, it’s essential to assess your event requirements with your AV provider thoroughly. This includes providing details such as the size of the event and its activities, such as speeches or musical performances. The technology needed for your event may consist of microphones (wired, wireless, or lapel), speakers, amplifiers, sound systems, projectors, screens, LED video walls, interactive displays, lighting (spotlights, stage lighting, ambient lighting), and video cameras for recording or live streaming.
How far in advance should I book AV services?
It’s best to plan ahead and connect with your AV provider three to six months before your event. Booking early gives you enough time to prepare, get the right equipment, and address your event’s specific needs. Last-minute bookings can limit your options and might be more expensive due to rush fees if equipment is in high demand.
Can your team handle setup and operation during the event?
AV Chicago provides a range of services, including delivery, setup, operation, and equipment teardown. Our certified professional AV technicians will be onsite to manage all equipment and troubleshoot any issues, ensuring your event runs smoothly and relieving you of additional stress. If your event is outside the Chicago region, don’t worry – AV Chicago’s technicians travel nationwide to ensure our top-level services are available to our clients regardless of location.
What can I do to ensure good sound quality at my event?
Various things can impact the sound quality during your event, and it’s crucial to analyze these elements when preparing your sound and acoustic design. Some of the factors that impact your sound quality can include:
- Venue acoustics: Select a venue with good natural acoustics that will be easy to treat with soundproofing treatments.
- The right equipment: Partnering with AV Chicago ensures you will use high-quality microphones and speakers suitable for your event size and venue.
- Regular checks: Sound checks before the event will reduce the possibility of audio issues, and the technician working at the event will monitor the sound levels and adjust as needed.
What happens if there is a technical issue during my event?
AV Chicago’s experienced technicians can quickly troubleshoot and resolve issues onsite if problems arise. Contingency plans, such as bringing additional equipment and conducting thorough pre-event testing, allow us to ensure that any problems will be quickly resolved. It’s also important to connect your AV provider directly with your venue so they can plan accordingly together.
Can you support live streaming and recording?
AV Chicago provides complete support for live streaming and event recording. Our technicians use high-quality cameras, microphones, and encoding equipment to ensure your live stream effectively engages remote viewers. The event can be streamed using popular platforms such as YouTube, Zoom, or any custom platform you choose. If you require the event to be recorded, we capture it in high-definition video and audio and provide the raw footage for future use.
Interested in learning more? Contact us today!