Meeting Planners

Your Calm, Capable Partner Behind the Scenes

You already do everything. Let us handle the AV.

Whether you’re planning an event for 50 or 5,000 people, every element of your job is important. You set goals, hire vendors to partner with, create an experience that will leave an impression, work collaboratively to achieve the goals you’ve set, and you skillfully execute.

When you’re juggling schedules, speakers, venues, VIPs, and a million moving parts, you shouldn’t also have to worry about the tech. At AV Chicago, we specialize in AV production support for meeting planners — the kind that is the calm behind the scenes, keeping your client impressed and your show running like clockwork.

The event technology element of your show shouldn’t be painful, but an amazing way to make your content

From technical site visits and power mapping to cue calling and speaker support, our team is there with you from the very first walkthrough to the final wrap-up with clear communication — no tech-splaining. We make complex AV simple, so you can focus on your program and your attendees.

What We Handle So You Don’t Have To:

  • Technical walk-throughs and power mapping
  • Equipment spec’ing and contingency planning
  • Speaker and show sheet management
  • Seamless show calling for general sessions
  • Setups designed to elevate your content and brand
  • Calm, proactive problem-solving under pressure

You need a production partner who’s thinking ahead, never playing catch-up, and always making you look good. Whether your event is for 50 or 5,000, our team shows up early, stays late, and makes sure every show stays on track without the drama.

Let us make the AV side of your event the easiest part of your job.

It is rare to come across a group of individuals, creative talents all, who can quickly come together, and within hours, create something special. All of your inputs were valuable, your talents were above the call, and most of all, your professionalism was a standard that many would find difficult in our industry to achieve.
David R. Lynn
Projection
For someone who was very hesitant to make this move into in-person studio events, and this being the first, they did an incredible job of not making it a triggering or compromised experience. That speaks volumes to me – and is 1,000 times more influential than a minor prompter flop or miscue/feed of music.
Cory Fowkes
Next Level Event Design
“Everything was flawless and the stages were perfect for what we needed.  We will definitely reach out to you for any upcoming meetings!”
Liz Carlson
Sales Program Coordinator / Visit Austin
“The A/V Chicago experience is exceptional!  From the initial conversation about our project, right through to the walk-out music cue, their knowledge, enthusiasm and professionalism confirmed we had made the right choice for audio/visual support. Top shelf equipment, all in prefect condition and a technical crew that analyzed our needs, exceeded our expectations at every step, and was totally focused on site on delivering excellence. They succeeded!”
Douglas Ehrlich
Managing Director​, Image Zone, Inc.
“Amber, Shmitty, Ben – all superstars. The display of tech was beautiful and amazingly executed. The team was easy to work with and cared about what they were doing. I’m thrilled! Thank you so very much for ensuring a successful event for us!”
Mimi Weisberg
Director of Development, Anshe Emet Synagogue
“You were a pleasure to work with on the planning and logistics. The on-site staff were equally impressive. They delivered a perfect show, all the while amiable, professional and responsive. AV Chicago was an excellent choice for our event production support. Thank you for making us look so good!”
Nancy Hunter
Fresh Productions, Inc.
“I just wanted to let you know the entire team was awesome this weekend. Professional, quick, knowledgeable, and flexible. Thanks for making our service at the beach a great experience for all who came!”
Jordan Horras
Soul City Church
“We had a ‘guy’ back out 10 days before our grand opening ribbon cutting event. We had no idea what we needed, but after a five-minute call to AV we were in good hands. Their technician came right on time, set everything up with no wires to be seen, was very professional and everything sounded great.”
Crystal Wilson
Director for Operations, NBOME
“It’s a pleasure to work with AV Chicago and we will definitely use you again.  You made everything so easy and made things so easy for me, so I wouldn’t have any worries.”
Kathy Constantino
FM Global

We also work with

Marketers

Producers

Venues

company fundraiser av services

Non-profit Organizations

Get AV Support for Your Next Meeting

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